One of the most important things a business owner can do is to consistently review finances. In our tech-savvy world, it’s easy to “set it and forget it.” But the problem with this approach is that unnecessary expenses can add up without you even realizing it.
And one area where business owners can be racking up major expenses, without even realizing it, is with their printing solutions.
Ask yourself this:
Do you know how much money your organization is spending each month on printing supplies like paper and toner?
Do you know if your staff is wasting paper by printing unnecessarily? Is there a stack of papers left uncollected on the printer at the end of the work day?
How much down time does your office have to endure because your printer is down?
That last question is an important factor to take into consideration.
Because while you can look at invoices and add up the cost of toner, ink and paper, it’s much harder to calculate the cost of employee downtime as a result of a printer that’s down.
“A recent Bell and Howard report discovered that the majority of downtime incidents lasted two to six hours, and this was considered a low estimate. 13.04% reported more than 12 hours of downtime. This can have a drastic impact on operations. 54.17% of their respondents said they had had more than three incidents of downtime in the past 12 months.”
Is your head spinning yet at the potential costs adding up? That’s why Managed Print Services, otherwise known as MPS, can be a game changer for business owners.
What is Managed Print Services (MPS)?
The Managed Print Services (MPS) definition is broad, but the end result is simple: gaining visibility and control of your printing, which helps you cut costs and boost productivity. MPS also helps you free up office real estate and improve document security.
We stated earlier that MPS is a “game changer,” which I realize is a pretty strong statement. Let me share with you three reasons why this is accurate.
MPS Will Save Your Business Money
We recognize that there is no one-size-fits all printing solution.The first step is a consultation with one of our experts to optimize your printer solution for the biggest savings.
When customers sign up for our MPS solution, we often consolidate printer related costs into a fixed cost, per page solution. However, we always have our customer’s best interest in mind and will create a custom solution that best meets the needs of your business.
Another way we can help you cut costs is through preventative maintenance, which reduces the likelihood of breakdowns. And in the event of a breakdown, you won’t be facing costly service fees since those prices are included in our services. We also include the cost of materials like toner and paper so you no longer have to worry about stocking costly print supplies.
Basically, MPS takes all your printing expenses (both the obvious as well as hidden costs) and bundles them into one basic fee that will save your business money.
Free Up Your IT Staff’s Time
As mentioned, one of the ways your printer can be costing your company valuable resources is by wasting the time of your IT department. Whether they’re replacing toner or fixing a paper jam, your IT staff is likely having to step in on a regular basis to handle printer–related issues.
The problem is that this takes away from other IT-related initiatives that could have a much bigger impact on the growth of your company.
Let your IT department focus on what they do best and leave the printer maintenance to us.
Free Up Real Estate in Your Office
Let’s be honest, the real estate within your office is valuable. You don’t want to be wasting storage or office space by storing toner and other printer supplies.
However, with our automatic supply fulfillment, this isn’t an issue. We monitor your device and will restock your printer supplies as needed.
Why Choose WCC Business Solutions as Your MPS Partner?
Partnering with WCC Business Solutions on an MPS solution will allow us to manage all aspects of your printing solution, from printers and scanners to faxes and copiers. We evaluate each customer’s printing needs and offer a customized solution to save the business money, reduce paper waste and increase efficiency.
We have been in business for over 40 years and, as a trusted technology partner for many businesses in the greater Tampa Bay area, we know that every business is unique and will require a unique approach to their printing solution. When customers sign up for our MPS solution, we often consolidate printer related costs into a fixed cost, per page solution. However, we will always have our customers best interest in mind and will create a custom solution that best meets the needs of your business.
And thanks to our recent partnership with Clover Imaging Group (CIG), the leading global provider of innovative environmental solutions, we can deliver even greater savings to our customers. Aldo Spensieri, Senior Vice President, Clover Services Group said “Clover Imaging is proud to provide MPS services to our valued business partner WCC Business Solutions. Our award winning MPS solutions are designed to provide the leading technology and strategic support to WCC clients with the most effective solutions in the global market.”
“The partnership with CIG fits our ongoing commitment to providing our customers with the best products and services. CIG is a leader in the industry and will compliment our current products and services well. We’re really excited for all the additional benefits we’ll be able to pass on to our customers”says Gordy Link, President and CEO of WCC Business Solutions.
MPS keeps your machine maintained and stocked with toner and ink. This means you’ll be far less likely to have costly and inconvenient breakdowns. Your IT department will also see increased productivity as they no longer with be relied upon for printing needs. Instead, they’ll be able to focus on IT Related Initiatives that could have a much bigger impact on the growth of your company.
Final Thoughts
If you are ready to cut costs, free up your IT department’s time and optimize your printing solution, then I would encourage you to contact us today and schedule a complimentary consultation to see what MPS could do for your business. It’s time to regain control of your print environment costs once and for all.
